ADMINISTRATION ASSISTANT Full Time

Description :

Key Result Areas:

• Oversee employee records, manage Coupa requests, ERP ordering processes, and generate invoices to ensure accurate processing and enhance operational efficiency.
• Coordinate meetings, prioritize tasks, and facilitate effective stakeholder communication to ensure task alignment, timely completion, and improved communication efficiency.
• Prepare, publish, and maintain comprehensive reports and analyses for management to aid in decision-making and strategic planning.
• Update and maintain files, documentation, and databases in compliance with company policies to ensure confidentiality and adherence to regulations.
• Facilitate seamless interdepartmental communication and coordination to support operational planning and execution.
• Provide comprehensive administrative support to enhance departmental efficiency, including managing schedules, coordinating daily operations, and overseeing timekeeping, attendance, and leave schedules.
• Serve as a reliable backup within the department to ensure continuity during peak periods or absences.
• Handle inquiries and correspondence, providing excellent customer service to both internal and external clients.
• Assist in organizing Company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.

Education Qualification:

• Higher Diploma Certification.

Work Experience:

• Minimum 3 years of administrative experience preferably within the hospitality or airline industry supporting senior management.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in work.
• Ability to work independently and as part of a team.
• Ability to work under pressure and meet tight deadlines.