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Front Office
Receptionist Full Time NEW
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Groups entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
Overview of the role
Receptionist’s duties and responsibilities will include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, maintain calendars for appointments, sort mail, make copies, and plan travel arrangements.
What you will do
- Serves visitors by greeting, welcoming, and directing them appropriately.
- Handle all meeting rooms booking requests for all company departments, keep it equipped, and maintained.
- Carries out administrative duties such as filing, typing, copying, binding, scanning.
- Provides administrative support to ensure efficient operation of the office.
- Receive deliveries; sort and distribute incoming mail, shipments.
- Inform visitors by answering or referring inquiries.
- Monitor office supplies, stationery, business cards and place orders when necessary.
Required Skills to be successful
- Clear, articulate, and professional verbal and written communication.
- Ability to handle sensitive information with discretion and maintain strict confidentiality.
- Ability to multitask and work efficiently in a fast-paced environment.
- Flexible and able to adapt to changing priorities and work independently as well as part of a team.
What equips you for the role
- Bachelors Degree in Business Administration or any related field.
- Proven experience of 2 to 4 years as a receptionist, front desk representative in a similar role within a corporate matrix organization in the UAE.
- Proficient in MS Office (Word, Excel, Outlook)
