Finance Admin Assistant – UAE National Full Time

The Finance Admin Assistant will report to the Office Services executive and will be responsible to manage & provide support in formalizing vendor (business and individual) registration while ensuring strict compliance as per the agreed Procurement policies & procedures. The finance assistant will provide support to the Finance team and will also be in charge for raising purchase orders and process payments. This role will be required to liaise with the different functions to ensure financial payments across the business, are done in a timely manner and are recorded in the most logical way for the Financial Analysts to do the reporting accordingly.

What you’ll be doing

Receive internal purchase requisition from business units
Coordinate with internal stakeholders to prepare a purchase order
Issue purchase order for approval through the right workflow route
Issue purchase orders to vendors and requestors and advise on expected delivery date
Ensure effective, timely and efficient set-up of new vendor (business and freelancers) registration.
Review vendor documents and ensure the provided data is accurately entered on the system.
Follow up with finance in case of late payments
Support the team with administrative responsibilities like signatures on documents, cash and payment forms
Assist in analyzing the inter company, head office expenses and other overheads and ensure proper controls as compared to budgeted figures and seek proper explanation to validate them.
Help in allocation of the common expenses to various cost centers as per predefined criteria and ensure control over common accounts.
Provide support and response to all vendor queries, and escalate them to necessary departments for resolution.
Identify, prioritize and compile the procurement needs of the internal stakeholders, review specifications with a view to ensuring optimal procurement in terms of cost, quality and time.
Obtain necessary approvals and raise purchase order on the most cost effective and viable supplier and ensure
the delivery of goods as per terms and conditions indicated on the purchase orders
Maintain the data, records and updates regarding the different facilities and the Refurbishment / modification / enhancement projects
Support Finance Manager to source/ screen suitable service and consumable; negotiate and administer contracts to assure compliance.
Support managers with corporate credit card settlements.
Managing periodic digital team’s tools payments.
Assist the administration team with business travel requirements
Support in liaising with the operational units to identify Forex requirements and report same to treasury department.
Support in liaising with banks for bank guarantees, letter of credit (Import/ export) as requested by operations.
About You

Education/Certification and Continued Education

A bachelor’s degree in Commerce/Accounting or Finance

Years of Experience

2 – 5 years’ experience in Finance administration within a procurement function
Experience in an online retail company will be an added advantage.
Knowledge/ experience in international accounting practice in a computerized environment.

Knowledge and Skills

Good understanding of procure to pay process
Should be familiar with International Financial Reporting Standards
Experience working in ERP systems (Oracle, JDE, SAP)
Understand procurement policies and processes and compliancy
Process oriented and meticulous.
Understanding of business jargons and documentations.
Customer focused
Should have excellent analytical, numerical and research skills