Senior Document Controller Full Time

Job Description

Remarkable people, trusted by clients to design and advance the world.

The Role

This is an exciting opportunity for an experienced Senior Document Controller with a proven track record in overseeing the design, operation, and maintaining rotating equipment, ensuring performance, reliability, and compliance with industry standards for a high-profile client.

Our Clients and Projects

Designing the future. Transforming the world.

Across EMEA, our teams are providing solutions and expertise to support our growing client base, focused on combining maintenance and operations with asset management, modifications and engineering services across the energy and materials markets.

We are focused on growth and our strategy is centered around building partnerships with our clients across the three regions: UK, Norway and the Middle East and Africa.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5 – year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

The key objectives for this role are:

• Implement efficient systems for tracking, storing, and retrieving documents to ensure consistency and traceability across projects.
• Monitor documentation practices to align with internal policies and external regulations, including ISO standards and industry-specific requirements.
• Supervise the creation, review, approval, distribution, and archiving of documents, ensuring version control and timely updates.
• Provide accurate and timely documentation to project teams, helping to meet deadlines and reduce risks associated with outdated or missing information.
• Guide document control teams, ensuring adherence to best practices and fostering professional development.
• Lead initiatives to digitize and automate document workflows, improving efficiency and reducing manual errors

Responsibilities
Key Accountabilities and Responsibilities:

• Register and transmit internal, vendor and client documentation for the project
• Check documentation to ensure that formats comply with company and client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Assist and provide assistance to Wood personnel with respect to any document management system queries
• Quality check of all Documentation prior to issuing / transmitting to client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic
• Document Management Systems (EDMS)
• Monitor progress of in – house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project’s document storage structure

Qualifications
Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• A bachelor’s degree in any discipline or equivalent from an accredited university
• Minimum of 15+ years in Electronic Documentation Management Systems in the Oil & Gas or Petrochemical
• Projects including if person has a bachelor’s degree
• Minimum five (5) years (preferred) in GCC region

About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.