Document Controller Full Time

Job Description

Remarkable people, trusted by clients to design and advance the world.

The Role

This role provides administrative project support to the day-to-day operations of the assigned site or project.
May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.

Our Clients and Projects

Designing the future. Transforming the world.

Wood’s Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What We can offer:

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

The key objectives for this role are:

• Maintain up-to-date records that meet organizational and regulatory standards.
• Review and verify documents for completeness, consistency, and formatting.
• Develop and manage electronic and physical filing systems.
• Use tools like EDMS (Electronic Document Management Systems) to streamline access and version control.
• Ensure documents are easily accessible to authorized personnel.
• Track and manage document flow across departments and external stakeholders.

Responsibilities

Key Accountabilities and Responsibilities:

• Deliver project document control against project procedures for internal and external design, vendor documents, and project correspondence
• Comply with the Company Records Management for Controlled and non-Controlled documents.
• Undertake transactional activities, project filing, archiving and handover preparation
• Maintain paper and electronic document flow within project team, and from / to contractors or vendors
• Support the use of document “team working areas” for uncontrolled documents and sharing.
• Maintain the Doc Control Systems
• Prepare document performance reports (status, progress and forecast)
• Support the external document control contractors (e.g. bulk loading, document reclassification)
• Perform training and mentoring whenever required

Qualifications
Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Minimum of 5 years similar experience in Oil & Gas Industry
• Proven experience with EDMS or similar Document Control application
• Thorough knowledge of Engineering Document Life Cycle and procedures
• Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams (desirable)
• Records Management principles and implementation methods
• Workable knowledge on SharePoint Online
• Document control and document management systems as well as in using (at least some of) project reporting software such as Power BI, MS Access, and Excel (desirable)

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.