Document Controller Full Time

About the job

Description

Zutari: Co-Creating an Engineered Impact

Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.

Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering

Who We Are Looking For

We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.

About The Role

This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.

Responsibilities

• Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
• Develop, document, and communicate the document control plan to project stakeholders.
• Ensure full compliance with document control standards and governance.
• Support team members by guiding them through document control procedures and best practices.
• Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
• Ensure consistent document formatting, numbering, revision control, and workflow tracking.
• Coordinate document distribution, reviews, and approvals internally and externally.
• Maintain up-to-date document registers and ensure traceability through electronic audit trails.
• Monitor contractor, vendor, and supplier documentation and maintain accurate records.
• Prepare regular reports on documentation status and project deliverables.
• Support project closeout by preparing high-quality handover documentation.
• Manage drawing issuance and assist with quality audits and compliance checks.
• Uphold document integrity and version control under tight timelines and shifting priorities.

Minimum Qualifications & Experience

• Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
• Strong command of English (written and verbal) is essential.
• Solid understanding of project and document control principles and systems.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
• Willingness and ability to work on-site full time, based at the project location

Desirable Qualifications

• Degree in Business Administration, Project Management, or related field.
• Previous experience in administrative, data entry, or document coordination roles.
• Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.

Key Competencies & Attributes

• Strong organizational skills and attention to detail, with the ability to multitask across projects.
• Team-oriented with excellent interpersonal and communication skills.
• Self-motivated, accountable, and capable of working independently.
• Solution-focused and analytical thinker with a proactive approach to challenges.
• Able to communicate effectively with technical and non-technical stakeholders.
• Demonstrates cultural sensitivity and adaptability in a diverse workplace.
• Commitment to workplace safety and continuous improvement.

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.