Document Controller Full Time

About the Role

We are seeking a detail-oriented and organized Document Controller to join our team in Dubai, United Arab Emirates. In this crucial role, you will be responsible for managing and maintaining our organization’s document control systems, ensuring compliance with regulatory requirements, and supporting various departments in their documentation needs.

• Develop, implement, and maintain document control processes and procedures
• Manage the document lifecycle, including creation, review, approval, distribution, and archiving
• Ensure proper version control and track document revisions
• Collaborate with project teams to collect, classify, and store relevant documentation
• Maintain an organized and easily accessible document repository
• Conduct regular audits to ensure compliance with company standards and regulatory requirements
• Train team members on document control procedures and best practices
• Prepare and distribute reports, correspondences, and other materials as needed
• Handle sensitive information with discretion and maintain confidentiality
• Provide data entry and word processing services when required
• Continuously improve document management processes for increased efficiency

What do we need from you

• Proven experience as a Document Controller or in a similar role
• Proficiency in document management software (e.g., ACONEX, SharePoint)
• Strong computer skills, especially in Microsoft Office Suite
• Excellent organizational and time management skills
• Keen attention to detail and ability to maintain accuracy in a fast-paced environment
• Strong verbal and written communication skills in English
• Ability to multitask and prioritize effectively
• Familiarity with document control systems and processes
• Knowledge of regulatory requirements related to document management
• Bachelor’s degree in Information Management, Business Administration, or a related field preferred
• Relevant certification in document management or records management is a plus
• Ability to work collaboratively in a team environment
• Proactive approach to problem-solving and process improvement