Administrative Officer Full Time

Job Purpose:

The Administration Officer is responsible for providing essential administrative support to ensure the efficient operation of university departments and offices. This role involves managing day-to-day tasks, coordinating with faculty, staff, and students, and ensuring that university policies and procedures are upheld.

Key Roles & Responsibilities

Strategic Responsibilities:

NA

Operational Responsibilities:

· Provide day-to-day administrative support to faculty, staff, and students.

· Manage office supplies, equipment, and resources, ensuring availability and functionality.

· Schedule and coordinate meetings, appointments, and events for academic and administrative departments.

· Assist in preparing agendas, minutes, and follow-up action plans for meetings.

· Prepare, maintain, and organize documents, records, and correspondence, ensuring accuracy and confidentiality.

· Update and manage databases, filing systems, and student records in accordance with university policies.

· Assist with the preparation of reports, presentations, and other documentation required by various university departments.

· Serve as the primary point of contact for internal and external inquiries related to university administration.

· Communicate effectively with students, faculty, and staff, addressing inquiries or directing them to the appropriate department.

· Coordinate between various university departments, ensuring smooth communication and workflow.

· Organize and support university events, seminars, workshops, and meetings, including arranging logistics, venues, and materials.

· Ensure timely communication and follow-up for participants in university activities and events.

· Ensure compliance with university policies and procedures in all administrative activities.

· Assist with the implementation of new policies and administrative processes as required.

· Provide guidance to staff and students on administrative policies and assist with resolving issues as they arise.

· Process purchase orders, invoices, and reimbursement requests, ensuring accuracy and adherence to financial procedures.

· Assist with special projects and initiatives that enhance the efficiency and effectiveness of administrative operations.

· Adhere to the University’s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly.

· Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed.

· Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.

· Perform any other tasks assigned by the Line Manager.

Supervisory Responsibilities:

NA

Qualifications

Qualifications & Experience:

Required Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.

Required Soft Skills:

• Adaptability, proactivity, willingness to take on additional responsibilities; skilled in relationship building and teamwork.

Required Experience:

Expats:

• A minimum 5 years of relevant experience.

UAE Nationals:

• A minimum of 2 years of relevant experience

Primary Location: Abu Dhabi UAE
Job: Administration Officer
Schedule: Regular
Shift: Standard
Job Type: Full-time